Keeping an accurate and up-to-date inventory of your logs is crucial in the millwork industry. It allows you to have a clear overview of your available resources, plan future sales, and schedule saws and kilns accordingly. With Traece™, adding new logs to your inventory is a breeze. The system allows you to input all relevant information, such as board feet, total cost, and mill notes, making it easy to track your logs' progress and make informed business decisions.
Required User Level(s): Admin, Manager, Operator
Adding a Log
From your left hand navigation in Traece™, click on the Logs button
Click Add Log in the top right corner of the screen
In the Add Log modal, Traece™ provides you with various data points that you can easily enter to streamline your board foot calculations, pricing estimates, total cost, and mill plans. These fields are designed to help you keep track of important information related to your logs, such as species, status, length, and diameter, allowing you to better manage your inventory and make informed decisions.
Material Information
This section is specifically designed for entering essential data points that enable automatic board foot calculations. Additionally, it allows you to catalogue and categorize your logs as they come in, streamlining your logging process.
Arrived Date: This date pre-populates with today’s date and may be manually adjusted, too. This is the date a Log enters your premises or otherwise becomes “yours”
Small end diameter (inches): The diameter at the smallest end of a Log (measured in inches)
Source Type: This is the source type of the tree
Large end diameter (inches): The diameter at the largest end of a Log (measured in inches)
Source Tree: Select the Source Tree that this Log originates from. If you have not yet entered a Source Tree for this Log, you may do so from this page by clicking the Add New button within the Source Tree drop-down
Species: If a Source Tree has already been entered, Species will automatically populate with the Species that is associated with the Source Tree. If no Source Tree was assigned to this Log, Species will be blank, and you may select (or Add New) a Species from the drop-down list.
Length: The length of this log (measured in feet)
Number: This is an automatically generated inventory number for this Log. It consists of the Tree prefix and an inventory number.
For instance, if you are adding in a Black Walnut, you may have Number of “BW 26,” which indicates this is the 26th Black Walnut catalogued in Traece™.
Processed: This is a legacy feature that predates the ability to add Status to logs. Traece™ recommends you use the customizable Status field rather than processed.
Location & Contact Info
This section of Traece™ allows you to precisely indicate the physical location of a particular Log within your property or business premises, associate the Log with a specific contact, and update the Log's status.
Location: This is the location where a Log may be located at any given time. Locations are customized in Traece™ under Configuration
Contact: If a log needs to be assigned to a specific person, company, or job, use the Contact field. Contacts are created from the left hand navigation under Contacts
Status: Select a status for the new Log. These statuses are customized in Traece™ under Configuration
Pricing
This section is designed to give you a better understanding of the potential monetary value of a given Log.
Log cost: You can track the cost of the log
Total Log cost: The Total Cost field on Traece™ will be automatically calculated once you enter the cost of the item.
Estimated Board Feet (Logs): This is a read-only field that populates based on the Small End Diameter, Large End Diameter, and Length fields entered the Material Information section.
Actual Board Feet: Once this Log has been milled into a Slab or dimensional lumber and those measurements have been added into Traece™, this field will automatically populate with Actual Board Feet as a sum total of all items derived from this Log
Doyle Method section: If Traece™ was an elementary-age student and you were the teacher, think of this section as the “Show your work” part of a homework assignment!
Traece™ displays Squared Diameter (as calculated by your Small End Diameter input, less 4, squared). The square diameter is then multiplied by 1/16 (one sixteenth) of the Log Length (in feet), yielding Total board feet.
Upload a File: You may choose to attach images, videos, and PDFs of a Log here.
NOTE: Supported formats: JPG, PNG, mp4, PDF
To add a slab, simply click on the Add Slab button, which will redirect you to the Add Slab modal.
Description: Enter comprehensive details of the Log that you want to capture, such as the purchase cost, source location, and any other relevant information that you want to associate with the Log for future reference.
Mill Plan: If you know how you would like to mill this Log, use Mill Plan to enter those details
Click Save
Editing a Log
Traece™ provides an easy-to-use editing feature that lets you make quick changes to a log whenever necessary.
Under Actions, click on edit (pencil icon)
After making the changes, click Save
Duplicating a Log
Traece™ simplifies the process of creating multiple new logs from a single tree. You can quickly generate new logs based on the details of the first cut log.
Once you have entered and saved one new log, it will appear in the log table.
If you wish to Duplicate this log to create a new log entry, click on the Duplicate icon at the end of a row for the specific slab you wish to duplicate.
Duplicating log copies all fields except:
Any images uploaded to the original Log
Description
Click Save
